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Philadelphia Electrical & Technology Charter High School Erate FY 2017 - 2018

Summary

This page provides detailed information concerning the Form 470 filing by Philadelphia Electrical & Technology Charter High School (PETCHS) for Category 1 for FY2017. Any questions concerning this information or the services requested must be submitted via email to Bill Carberry at: carberryb@petchs.org.

Submitting a Proposal

Vendors wishing to submit a proposal for any of the services listed below must include all of the following:

  • A cover letter which provides a brief summary of the company and indicates the services which are covered by the proposal.
  • Complete rates for all services included in the proposal.
  • A complete listing of all implementation costs for the proposal.
  • An estimate of the total annual charges for the proposal, based on the utilization information provided in this document.

All vendor proposals must be received by Wednesday, January 18th, 2017 in order to be considered for the E-Rate FY2017 filing year. Vendor proposals shall be delivered to:

Bill Carberry

IT Coordinator

Philadelphia Electrical & Technology Charter High School

1420-22 Chestnut Street

Philadelphia, PA 19102

 

Category 1

 

High Speed Internet Access

We are requesting a proposal to enter into a month to month contract or 1 year contract for internet access service and delivery of said service to a single identified site. The service contract will extend from a period ranging from July 1st, 2017 through June 30th, 2018. PETCHS reserves the right to extend the contract on a MTM basis if so needed or cancel services at any time without penalty. The service will commence sometime after July 1st 2017 and will/may correspond with receipt of the SLD funding letter for the services.

We are specifically requesting pricing for unbundled access to the internet to be located at the identified location at the bandwidth connections speeds and length of time specified. Additionally, the provider will make available whatever number of global IP addresses required for the school’s needs. Initial request is for six global IPs to be routed back to the PETCHS network. Handoff to PETCHS must be RJ45 Ethernet and at the termination location identified by the school. Please contact Bill Carberry at carberryb@petchs.org if you need a site visit.

Please indicate pricing for speeds of at least 500mb, including the cost per month, as well as any installation costs.

If you offer higher speeds, please provide the speed amounts, as well as the installation costs.

Local and Long Distance Voice Services

We are requesting a proposal to enter into a month to month contract for local and long distance voice service and delivery of said service to a single identified site. The service contract will extend from a period ranging from July 1st, 2017 through June 30th, 2018. PETCHS reserves the right to extend the contract on a MTM basis if so needed or cancel services at any time without penalty. The service will commence sometime after July 1st 2017 and will/may correspond with receipt of the SLD funding letter for the services.

We are specifically requesting pricing to sustain the schools telecommunication service needs. Vendor must retain the existing phone numbers and must leverage existing on premises equipment in order to facilitate service implementation and reduce customer’s costs.  Please contact Bill Carberry at carberryb@petchs.org if you need a site visit.

Also, the customer reserves the right to increase or decrease services as the need arises without penalty. Listed below are the services to be bid. We are also accepting bids on newer technologies available to accomplish same goals. Please note that the services listed are meant to address numerous current and possible projected needs and there is no guarantee of listed quantities and/or particular services:

Item #

 

Quantity

Services

Cost

1

3 each

Isdn CSD service(s)

Cost/line/month. Install cost, per minute b channel usage cost

 

2

66+ each

Voicemail service (one per phone #)

Cost /line/ month

3

1 each

PRI dial tone service

Cost /line/ month

4

1 each

T-1 dial tone service

Cost /line/ month

5

1 each

DS-3 dial tone service

Cost /line/ month

6

 

Price per minute for long distance service

Cost /line/ month

7

 

Price per minute for local toll service outside the schools area codes

Cost /line/ month

8

 

Surcharge for directory assistance

Cost /line/ month

9

1 each

VOIP service for addressing distribution of outside services to the school

Cost /line/ month

10

1 each

Vendor recommended solution which provide the most cost effective solution that will provide for the schools current and projected needs and transition with existing building voice equipment/infrastructure (please provide details and associated costs)

Cost /line/ month

 

For all bids:

  • Applicant expects each Service Provider is fully aware of any rules or regulations regarding the E-rate program, and must strictly adhere to these rules.
  • All contracts entered into through this RFP will be contingent upon Philadelphia E & T receiving all of the funding we are applying for.
  • Philadelphia E & T will not be liable for anything more than the pre-discount amount minus our funded amount as shown on our 471. The winning Service Provider will be responsible for invoicing the SLD for the funded amount.
  • No billing or work can take place before July 1, 2017.
  • During any E-Rate audit process, the winning bidder is expected to reply within 3 days to any questions with their proposal.
  • All bidders must provide a valid SPIN and FRN at the time the bid is submitted
  • All work is subject to the 100% approval of the project or purchase by the FCC under the E-rate discount program of the Telecommunications Act of 1996.
  • The Vendor must understand we are a school, and sometimes they will have to work around our operating hours to complete the project.
  • All bids must be specific to our RFP, generic bids will be denied.